Techno-College Sponsorship Terms & Conditions

Definitions

Allocation of Booth Space

Space will be allocated by the Organisers in strict order of receipt SAVE THAT in the event of a  conflict regarding space or other imperative conditions (including without limit a need for the utilities’ services), the Organisers shall have the right to allocate space to the Exhibitor, re-arrange the floor plan, and/or relocate any booth at any time before or during the period of the event. The Organisers shall reserve the right to refuse any application. The Organisers undertake to give the fullest sympathetic consideration to the interests of the Exhibitor PROVIDED THAT any question arises which is not provided for within the terms of these Terms and Conditions. The Organisers' decision must be accepted as final.

Upon the issue by the Organisers of their Confirmation of Sponsorship and allocation of booth space to the Exhibitor, a contract shall be made for the booth space so allocated between the Organisers and the Exhibitor whose entire terms shall be contained in these Terms and Conditions, the Sponsorship Application Form and the Confirmation of Sponsorship as issued by the Organisers (which the Organisers may amend from time to time).

The charge for sponsorship packages are shown on the Application Form. Additional requirements may be obtained on request to the Organisers and will incur additional charges. It is essential that the Organisers be advised of these requirements as early as possible and not later than 6 August 2010.

The Sponsor shall pay the total cost of the package within 14 days of the date of the invoice issued by the Organisers. If the invoice is not paid by this date the booth space may be allocated to another Company and, unless the Sponsor has given a notice of cancellation, the Sponsor shall remain liable for the agreed sum.

Payments must be made by bank transfer in Euro. All the Organisers’ charges are exclusive of any applicable Value Added Tax, for which the Sponsor shall be additionally liable.

The Organisers shall have the right to refuse the Sponsor to occupy or use the booth until all sums due to the Organisers from the Sponsor have been paid.

Notice of cancellation must be given to the EACTS Secretariat in writing at the address on the Application Form. A cancellation charge of 25% of the total charge for the sponsorship package will be made and a refund of any charges already paid in excess of this amount will be made to the Sponsor.

Cancellations received after 30 June 2010 will be liable to a charge of 50% of the total charge of the sponsorship package.

The Sponsor will be liable to pay the full charge for the sponsorship package if notice of cancellation is received after 6 August 2010.

The Organisers shall be entitled to alter the layout of booth space if, in their opinion, this is in the general interest of the event.

In the event of the Sponsor becoming bankrupt or (being a company) entering into liquidation other than for the purpose of reconstruction or amalgamation, or having a receiver, administrator, sequestrator or trustee appointed over any of its assets, or entering into any composition or compromise with its creditors, the Organisers shall be at liberty to terminate forthwith the contract with such a Sponsor and to cancel the allotment of booth space to the Sponsor, and all sums paid by the Sponsor under the contract shall be forfeited.

The Exhibitor will be notified of the hours of installation of exhibits, removal of exhibits and the official opening hours of the event. All booths must be complete and ready for inspection one hour prior to the official opening time. All Booths must be open for viewing and staffed during the official opening hours. Removal of exhibits and dismantling of booths may not commence until the official closing time of the Exhibition. The Sponsor shall remove by the time stated by the Organisers, all exhibits, displays, booth fittings, materials and other items brought to the Congress Centre by the Sponsor.

Upon being required to do so by the Organisers, the Sponsor shall cease to employ at the event any servant or agent of the Sponsor who shall be guilty of any conduct, which in the opinion of the Organisers, is prejudicial to the proper management of the event.

The Sponsor shall submit plans of his booth(s) to the Organisers no later than 6 August 2010 for approval by the Congress Centre. No display, booth fitting, or exhibit shall exceed the height specified in the Technical Specifications, without prior consent of the Organisers.  The contractors appointed by the Congress Centre are the only persons authorised to carry out movement of, and fixtures to, the shell scheme hired from the Organisers.

The contractors appointed by the Congress Centre are the only persons authorised to carry out any electrical installations and connections.  Electrical, mechanical apparatus, video or musical/voice sound must be inaudible to neighbouring booths. Objectionable audible or visual attention-seeking devices or effects and offensive odours from exhibitis are prohibited.  Sample-giving shall not interfere with other exhibitors' space.  No Sponsor may conduct surveys in the exhibit hall.  No Sponsor will be permitted to install his display or exhibits in such a manner as, in the opinion of the Organisers, obstructs the light or impedes the view along the open spaces or gangways.

The Organisers and the Congress Centre reserve the right to examine and exclude any exhibit. No Sponsor will be permitted to install display materials or exhibits which contravene safety or security regulations as laid down by the Congress Centre. Gangways must be kept clear and free for passage and must not be littered or obstructed.

No exhibit shall exceed a floor loading of 200 Kg per square metre without the prior written consent of the Organisers.  No Sponsor shall place signs or promotional material in any area not designated for such purpose by the Organisers.  Any such materials placed in non designated areas shall be removed by the Organisers.

All structures and materials, including signs, shall conform to the requirements of the Organisers as laid down by the regulations of the Congress Centre.  Timber used must be kiln-dried so as to avoid damage through condensation.  No storage for packing cases or packing materials is provided within the Exhibition Hall. All such cases and materials must be removed from the premises before the Exhibition opens and not brought back before the official closing time.

The Congress Centre is able to provide quotations for the supply of carpeting to individual booths, should this be required by the exhibitor.

It is recommended that all Sponsors, contractors and sub-contractors within the halls conduct their industrial relations in accordance with good practice and observe Codes of Practice issued from time to time by the relevant authorities. Any person carrying out work contrary to the requirements of the Congress Centre and the local regulatory authorities, and of any other competent authority, will be required to stop immediately and may be directed to leave the exhibit areas.

Freight forwarding transportation and handling will be available through the official agent. Exhibits must be addressed to the appropriate booth of the exhibiting company at the Congress Centre. Exhibits must not be delivered to the Congress Centre before the time and date specified in advance by the Organisers. Full details of the requirements for customs clearance and bonding formalities are available from the official agent.

The Organisers have no responsibility for providing electrical, lighting or power services or for any failure to provide these. Orders for these services must be placed by the Sponsor with the Congress Centre which is responsible for their delivery and installation. A schedule of these services, together with relevant charges, will be made available on request. Sponsors may provide their own electrical fittings, where such fittings are in the form of made-up units, (including showcases and signs), complete and ready for connection to mains supply. All electrical installations must comply with the relevant regulations and are subject to inspection and test.

Booth cleaning is not included in the charge for booth space, but the Sponsor is responsible to the Organisers for seeing that his booth is maintained in a clean and orderly state.

No exhibit, working demonstration, or special display, such as lasers, which involve substances of a dangerous, explosive or objectionable nature may be brought onto the premises without prior written consent. The Sponsor, if granted permission, must indemnify the Organisers against any claims, costs or liabilities arising from the use of such materials and must comply with all local laws, ordinances and regulations concerning the handling and disposal of such materials and bear all costs incurred in the removal and disposal of such materials. Written consent will not be granted unless the Organisers are provided with copies of an insurance policy which provides adequate cover for any claims which may be made by the Organisers under the indemnity in this clause. Oily or dirty exhibits are not permitted unless specifically cleared with the Organisers prior to the event opening.

The Sponsor must comply with any instructions given by the Congress Centre and the Organisers to avoid the risk of fire. All materials in constructional work and displays must be effectively fire-proofed to comply with Swiss ratings. Swiss law regarding fire safety is the only one applicable.

No painting is to be carried out in the exhibit areas. The fixing of display material(s) to the shell scheme will be permitted only by methods laid down by the Organisers. No nails, screws, or other fixtures may be driven into any part of the Exhibition building, including floors; nor may any part of the Exhibition Building be damaged or disfigured in any way. Should any damage occur, the Sponsor shall be liable for reparation charges incurred.

The Organisers will provide a site security service during the period the Sponsor is permitted access to the event site but shall be under no liability for theft of or loss or damage to any property, equipment or materials brought into the event. For the purposes of security, lapel badges will be supplied. Badges must be worn at all times by Sponsor personnel whilst within the Congress Centre.

Sub-letting or licensing the use of booth or meeting space is not permitted, neither may the products or services of firms not exhibiting in their own rights be promoted or displayed as exhibits, except where the Sponsor is the SOLE selling agent for such products or firms, or express written permission has been obtained from the Organisers.

The Organisers shall not be liable for any claims arising from death or bodily injury or damage to property arising in connection with the erection and dismantling of the Sponsor's booth and anything permitted, omitted or done thereon or therefrom during the period of the Event or the construction and dismantling periods caused directly or indirectly by the Sponsor or any contractor, sub-contractor, servant, agent, licensee or invitee of his or the act, omission or neglect of any such person or by any exhibit, machinery, or other article of the Sponsor or in the possession of or use of the Sponsor or any servant or agent of his. The Sponsor will indemnify the Organisers in respect of each and every such claim and all actions, proceedings, costs, claims and demands in respect thereof. The Sponsor shall effect adequate insurance in respect of all such claims, and the liability therefore assumed by the Sponsor. Nothing in these Terms and Conditions shall exclude the Organisers’ liability for death or personal injury caused by the negligence of the Organisers, its employees, sub-contractors or agents.

The Organisers do not accept responsibility for any theft, loss or damage from any cause whatsoever, in respect of any property brought to the Congress Centre by the Sponsor. The Sponsor releases from and indemnifies the Organisers against any liabilities in respect of any loss or damage to the exhibits or any other property brought to the Congress Centre and the Sponsor shall effect insurance on a full 'All Risks' basis for a sum insured equivalent to the full value of all exhibits and other property brought to the Congress Centre.

If the event is postponed, cancelled or abandoned by reason of war, fire, storm, explosion, national emergency, labour dispute, strike, lock-out, civil disturbance, actual or threatened violence by any terrorist group, the non-availability, either wholly or partially, of the event premises, or any other cause not within the control of the Organisers, the Organisers shall be under no liability to the Sponsor for non-performance or delay in performance of its obligations under this contract or otherwise in respect of any actions, claims, losses (including consequential losses) costs or expenses whatsoever which may be brought against or suffered or incurred by the Sponsor, as the result of the happening of any such events. If, by re-arrangement or postponement of the period of the event, or by substitution of other premises, or in any other reasonable manner, the event can be carried through, (save that in those circumstances the Organisers shall not be obliged to take any of such actions) the contracts for space shall be binding upon all parties, except as to the size and position, as to which any modification, substitution or rearrangements considered necessary by the Organisers shall be determined.

If the Sponsor, should fail to remove all his property or otherwise fail to vacate the event premises by the official move-out time, due to any cause whatsoever, the Sponsor shall be fully responsible for any penalties imposed by the Congress Centre or any other losses and costs incurred by the Organisers as a result of the Sponsor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of the Organisers. The Organisers will remove and may then store any property of the Sponsor left at the Congress Centre by the Sponsor after the said time and the Sponsor shall be liable for the costs of such removal and storage and any other incidental costs incurred by the Organisers or their agents. Any such removal and storage will be at the risk of the Sponsor.

The Exhibitor’s Manual will be available after the issue of the Organisers' Confirmation of Sponsorship. The Exhibitors’ Manual will include (without limitation) any amended or additional rules and regulations, badge order forms, audio-visual, electrical, telephone and furniture order forms. Please review all information carefully and be aware of all required cut-off dates.

The Sponsor must comply with the terms of the Exhibitor’s Manual. If there is any inconsistency between these Terms and Conditions and the provisions of the Exhibitor’s Manual, the provisions of the Exhibitor’s Manual shall prevail.

This contract shall be governed by and construed in accordance with English Law.