Group Registrations - Terms & Conditions

GROUP REGISTRATION PROCEDURE

• The 22nd EACTS Annual Meeting will only accept group bookings made on the official On-line Group Booking Site from the Meeting's website which can be found at http://meetings.eacts.org. 
• A minimum of 10 delegates paying FULL Registration fees is required to qualify for Group status.
• The company or organisation requesting a booking must nominate one group co-ordinator (Contact Person) to liaise with the 22nd EACTS Annual Meeting.
• The 22nd EACTS Annual Meeting should receive group registration bookings together with payment no later than Sunday 10 August 2008. Otherwise bookings will be handled as individual registrations.
• The 22nd EACTS Annual Meeting will not be held responsible for the double booking of an individual participant or group made by another company or organisation.
• The 22nd EACTS Annual Meeting will only accept changes to the bookings, which have been made on-line by the group representative.
• By completing the on-line Group Booking Forms all Terms and Conditions within this document are accepted.

SUBMISSION OF DELEGATE NAMES

Full correspondence details and the required fields on the on-line forms (Full name, complete address, email address) must be filled in for each delegate, to complete the booking.

Details of the sponsoring organisation or agency in place of the delegate's details are NOT acceptable.

Registrations submitted without stating all of the above details WILL NOT be processed.

CONFIRMATION OF REGISTRATION

Confirmation of registration will be sent to the nominated Group Co-ordinator, following receipt of full payment by the EACTS Executive Secretariat. Confirmation will be sent to the nominated Group Co-ordinator ONLY and NOT to the individual delegate.

ALTERATIONS / AMENDMENTS TO GROUP

Alterations to registrations can be made via the on-line Registration System using your Group ID and Password until 10 August 2008 . After this date the Registration department will issue a final list of delegates to be approved by the group co-ordinator. In response to this list, and by 17 August 2008 at the latest, the group co-ordinator can specify any final amendments that are required to the group booking. The Registration department will then issue a further list of delegates for the group which will be final. Any alterations received after 17 August 2008 will be subject to an administrative fee:

• Spelling or literal changes - €25
• Transfer of registration - €75
• Additional bookings - appropriate on-site fee

CANCELLATION

In the event of cancellation of all or part of your Group, the registration fee(s) less a 25% administrative charge will be refunded, PROVIDED the cancellation is notified in writing and reaches the EACTS Executive Secretariat by 10 August 2008. Refunds will not be given for any cancellations after this date. Any refund of fee(s) will be made after the Meeting.

COLLECTION OF REGISTRATION DOCUMENTS

It is the responsibility of the Group Co-ordinator to distribute the relevant delegate information and documentation as appropriate to the individual participants of a group.

It is the responsibility of the Group Co-ordinator to inform the participants whether the delegate material is being picked-up by a group co-ordinator or if the participant must pick-up individually.

Group Co-ordinators will be given an appointment on either Friday 12 or Saturday 13 September for collection of the Group's documentation from the Group Registration Desk in CCL, Lisbon.  The EACTS Executive Secretariat will not be held responsible for delays or inaccuracies to group documentation should appointments not be adhered to.

Proof of payment and a list of individual delegate registration numbers will be required on registration

NAME BADGES

• Name badges issued to participants in your group will be printed from the information provided on the registration forms.
• For organisation and security reasons, name badges must be worn at all times throughout the Annual Meeting, both at CCL, Lisbon and during the official social events.
• A fee of €100 will be charged for the replacement of lost badges.
• Spelling or literal changes to name badges on-site will be charged at €25 per badges.

TRANSFER OF REGISTRATION ON-SITE

Transfer of registration to another delegate in a group booking on-site will be charged at €75 each.

NO-SHOWS

No-shows at the Meeting will be charged at the full fee. There will be no refund issued.

PAYMENT

No delegate materials will be given out until payment has been received (and cleared through the bank) in full.

If there is a balance due and the participant is picking-up the material individually payment will be requested from the participant.

• CREDIT CARD payments - American Express, Visa, and MasterCard.
• BANK TRANSFER payments:

Transfers made must be exempt of charges to EACTS Trading Company Ltd. To identify your payment, you must mention the "Group Id / Group Name" and "21st EACTS Annual Meeting".

The last date for payment by bank transfer is Friday 8th August 2008. After this date all payments must be by credit card.

CHEQUES ARE NOT ACCEPTED

IMPORTANT GROUP REGISTRATION DIARY DATES